Information Request Instructions and FAQ

Pittsylvania County sent letters to all Pittsylvania County property owners requesting additional information regarding the interior of residential properties. There were many questions that stemmed from poor editing and wording on our part, so we are in the process of mailing a second letter to clarify some of the primary misunderstandings

We have received many questions from citizens asking for help and clarification regarding the reassessment information requests, which can be returned as a paper form or submitted online. Please consult this page to answer many questions, and if you have additional questions you may call 434-432-3581.

You can also review all of this information in PDF format. 

Instructions and Definitions For Information Request 

  1. Has the property identified above been updated/renovated since 2017?  
  • Significant: additions, garages, nearly complete rebuild, etc. 
  • Moderate: room renovations, carports, decks, etc. 
  • Minimal: new flooring, new carpet, windows, etc.
  • Please describe the renovations, and you may also include a photo copy with your written submission or email photos, along with your name and tax map number, to reassessment@pittgov.org.. 

2. Is there any significant damage to the property since 2017? 

  • Significant: major structural damage to roofing or anything that inhibits livability
  • Moderate: has some impact on livability (i.e. an inoperable bathroom) 
  • Minimal: small but notable damage (weakened floor, flooded basements, etc.) 
  • Please describe the damage and you may also include a photo copy with your written submission or email photos, along with your name and tax map number, to reassessment@pittgov.org

Total Rooms 

  • Should include all liveable rooms in your home. 
  • DON’T include bathrooms, attics, basements, hallways, mudrooms, laundry rooms, or any other unlivable rooms (such as hallways)
  • If you have an open concept style layout you can still count multiple rooms. For instance, count the kitchen separate from the living/dining rooms. 

Number of Full Bathrooms

  • A full bathroom includes a sink, a commode, and a shower/tub. 
  • If the bathroom is not working, please describe this in your answer to question number two. 

Half Bathrooms 

  • A half bathroom includes a commode and a sink. 
  • If a half bathroom is not working, please describe this in your answer to question two 

Fireplace

  • A wood stove is not considered a fireplace. 
  • Please describe if a fireplace is unsafe or doesn’t work. 

Basement Total 

  • The answer is the percentage of the house footprint that contains a basement. Pick the percentage that most closely aligns with your home, or write in an answer for other. 
  • The full length and width of your home would equal 100%
  • A crawlspace doesn’t count. 

Basement Finish

  • The answer is the percentage of your basement that is finished and liveable
  • If you wouldn’t be comfortable having an office or other room inside, then it should not be considered finished.


Frequently Asked Questions

Attic Total 

  • Percentage of the house footprint that contains an attic
  • Full length and width of the home equals 100%. 
  • A crawlspace would equal zero. 

Attic Finish 

  • What percentage of the attic is finished and liveable? 
  • If you couldn't have an office or other room inside, then it should not be considered finished.

Where do I find my tax map number? 

Your tax map number can be found on the upper left hand corner of the mailed information request. If you have questions about your current property information please visit our website. You can also look it up on the GIS section of this website by typing in other information. 

What types of renovations and damages should I report? 

You should only report damages or renovations that you think may have a noticeable impact on your property’s value. Please consult the definitions in the above cheat sheet in deciding what type of renovations and damages to report. All damage or renovations reported should have occurred since the last reassessment in 2017. 

What does total rooms mean? 

Total rooms includes all liveable spaces, and does not include bathrooms, mudrooms, foyers, hallways, or laundry rooms. If you have an open concept style layout you can still count multiple rooms. For instance, count the kitchen separate from the living/dining rooms. 

What does basement and attic total mean? 

The basement or attic total questions are asking what percentage of the house footprint is covered by an attic or basement. For instance, anything that covers the full length and full width of the home would be 100%. A crawlspace or no attic or basement would be other to zero. 

What does basement and attic finish mean? 

You should answer these two questions with the percentage of your attic or basement space that can be used as a liveable space, such as an office or room.

What is my jurisdiction and property classification? 

Pittsylvania County is the jurisdiction and the property classification is residential. 

My property is vacant: do I still need to fill out the form? 

You do not need to fill out this form if you received this information request and don’t actually have any residential buildings on the property. You can return it and just write vacant somewhere on the form, but you do not have to. You are not being taxed as if you have a residential property; this was simply a database error on our part. 

I received this information request for a commercial property: do I still need to fill it out? 

No, you do not need to fill out this information request for a commercial property.

I want the reassessment team to look at something in my house. How can I schedule that? 

Brightminds would prefer that you send photographs of any renovations or damages that you would like them to see. Please include the tax map number, the property owner’s name, and some description when you send photos to reassessment@pittgov.org. If you think that a digital photo won’t do it justice, you may ask Brightminds to come survey in person. You can call them at (434) 483-4361. 

I have multiple parcels and tax map numbers. How do I know which is which? 

You can look up each separate tax map number on the GIS section of our website. This will help you determine which parcels are residential property and warrant filling out the information request.