The Accounts Payable function operates directly under the supervision of the Finance Director. All invoices for the county are sent to the Finance Department, where they are audited and entered in the system for payment. Checks are cut weekly and mailed to vendors.
Each vendor doing business with Pittsylvania County is required to complete a W-9 form to verify the legitimacy of the business by obtaining the proper information about the business, including address and Federal Tax ID Number (FEIN) number.
In addition to this primary duty, the accounts payable function is also responsible for mailing 1099s at year end as well as maintaining accounts payable files on laser fiche.